Action: Send email

Action: Send email

Send email action with extended configuration allows dynamically sending emails from your SharePoint site to any email address.  
For more information about Action Builder read Action Builder introduction article.

Note 1: In order to use the Send email action in Modern Forms and List Actions you have to approve API access request with 'Mail.Send' permissions. This should be done once per tenant by tenant admin.  

Note 2: For the case if attachments size in total is more then 3 MB in Modern Forms and List Actions, make sure you have approved the API access request with 'Mail.ReadWrite' permissions. This should be done once per tenant by a tenant admin.

Note 3: In order to use this action in Scheduled/Triggered Actions Studio Exchange Connector has to be approved by a tenant administrator before this action can be used.


Example of action configuration on the current site


"Show before send" form


To configure the action Insert image to PDF additional properties should be specified:

Configuration

Property

Required

Type

Description

From*

no

String

An email address or an expression to be evaluated as an email address to be used as the sender. If left blank, it will take the current user as the sender's name.

In Modern Form/List Actions: If From option is specified then all SharePoint users must have at least one of Send on Behalf or Send As permissions granted to the sender mailbox. Also the the sender's email address should be an organization Microsoft account.

* From field is not displayed in Scheduled/Triggered Actions. The sender's email address has be set necessarily during approving skybow Exchange Connector. The sender's email address of the message must correspond to an email address of an actual user from the current Azure Active Directory.

To

yes*

String

Email addresses or an expression to be evaluated as the email addresses to be used as receivers of the email.
Supported formats of email address:
1. test@test.com
2. Test User <test@test.com>
3. Array of strings. The email addresses in the array can be separated by semicolons or commas (";" or “,”) (i.e. test1@test.com; test@test2.com or test1@test.com, test2@test.com ).

In the case of using a user field placeholder ([[UserField.Email]]), email address format resolves automatically

*In the case the option 'Show before send' is turned on, field 'To' becomes not required to be filled out in the design time

CC

no

String

User or expression to be evaluated as an email address that will receive a copy of the message.

BCC

no

String

User or expression to be evaluated as an email address that will receive a copy of the message and is concealed from the other recipients.

Reply to 

no

String

User or expression to be evaluated as an email address used to reply on received email. If not specified, the email address of the sender will be used as ‘Reply to’ email address

Subject

yes

String

Subject of the email to be sent. Expressions can be used to dynamically generate this.

Send as Text

no

Boolean

Enable or disable HTML for the email body property. If enabled, email will be sent as plain text otherwise it will be sent as HTML email

Body

no

String

Actual email message to be sent. You can type text directly into the Body field or use Expressions to dynamically generate this.
Supports HTML tags to format the body of the email for the case if 'Send as text' is disabled.

Attachments

no

String

Absolute or server relative url(s) or placeholder that references a file that will be sent with the email as an attachment. Multiple attachments should be separated by commas (“,”).

Note 1: Size of attachments limited by message size restrictions settings for each mailbox. 
Note 2: Size of the attached files in total must be less than 3 MB in Scheduled/Triggered Actions

Fallback

no

String

Email address(es) used to send error details if action execution failed.

Show before send*

no

Boolean

Show form with email properties before sending it.
*This option available only in Modern Forms/List Actions

Save to sent items

no

Boolean

Enable or disable saving of email to Sent folder of the mailbox. 

Note: For the case if attachments size in total more than 3 MB, email always saved to Sent folder of the mailbox.

Availability

Modern Forms
List Actions
Scheduled/Triggered Actions
✓
✓
✓

Output

Output Parameter

Type

Description

From

String

Returns email address of the sender

To

String

Returns email address of the receiver(s)

Cc

String

Returns email address of the Cc receiver(s)

Bcc

String

Returns email address of the Bcc receiver(s)

ReplyTo

String

Returns email address used to reply on received email

Subject

String

Returns subject of the email

Body

String

Returns body of the email

Attachments

String

Returns absolute or server relative url(s) of attached file(s)
When you use Send Email action in Scheduled/Triggered action and you deploy the solution to another SharePoint tenant, it requires approval of Studio Exchange Connector on the deployment tenant as well. Also it required to set an email address of the sender.



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